The Hong Kong Emergency Nurses Association (“Association”) commits to comply with the requirements under the Personal Data (Privacy) Ordinance (“PDPO”). The policy and practice of how the Association handles personal data is stated in this Privacy Policy Statement (“Privacy Policy”), which is publicly accessible on the Association’s website at www.hkena.org.
Kinds of Personal Data Held
1. Broadly speaking, the personal data held by the Association include:
a. membership records which include personal data in applications for membership;
b. the Association’s own personnel records which include personal data of the Association’s staff members, committee members, volunteers and etc; and
c. other miscellaneous records which include administration and operational records, as well as personal data provided to the Association from individuals for participating in the activities organised by the Association, enquiries from the general public, etc.
Purposes of Using the Personal Data
2. Personal data held in:-
a. membership records are kept for the purposes of enabling the Association to perform its function in connection with matters relating to the members;
b. the Association’s own personnel records are kept for the purposes of the Association’s human resource management; and
c. other miscellaneous records are kept for the purposes of performing the Association’s administrative and executive functions.
Retention
3. The Association maintains and executes retention policies of records containing personal data to ensure personal data is not kept longer than is necessary for the fulfilment of the purpose for which the personal data is or is to be used.
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Access and Correction to Personal Data
4. A data subject has the right to request access to and correction of his personal data. Any such request should be addressed to the Honourary Secretary by email at support@hkena.org or by post at P.O. Box70122, Kowloon Central Post Office, Hong Kong.